Committee Chair Descriptions

Volunteer coordinator contact: Libby Watson reidlibby@gmail.com 

School Supply Boxes- The School Supply Chairperson is the liaison between the school and the supply company. Responsibilities include working with teachers to update supply lists, overseeing the promotion of the sales campaign, coordinating delivery and distribution of supplies, and reconciling any missing orders or supplies.

Back to School Packets- The Back to School Packets chairperson will help organize the process of creating the packets. The responsibilities include contacting Julie Albright to coordinate a time when the packets can be stuffed, ensuring all school and PTO flyers are printed and ready (coordinate with office staff and PTO president), recruiting volunteers to fill packets, touching base with Julie Albright to see if any help is needed in setting out materials, and instructing volunteers of the process for stuffing and organizing the flyers (organized by class and grade).

Back to School Night-  This event lets students meet their teachers and see their classrooms before school starts. Responsibilities include writing verbiage for volunteer sign-up, contacting all volunteers a day in advance to describe roles/expectations, purchasing popsicles/putting them in the school freezer, setting up, and contacting office staff for access.

Kindergarten Assessments- Kindergarten Assessments are a two-day event where incoming students have assessments completed by the kindergarten teachers.  Responsibilities include coordinating with office staff/kindergarten teachers for times, including the sign-up genius in the July Panther Press, recruiting volunteers, coordinating details with office staff/Kindergarten teachers including if set up/clean up help is needed, explaining roles/expectations to volunteers, and coordinating with PCES Spirit Store to sell spirit wear.

Welcome Committee- The Welcome Committee chair will communicate with Julie Albright to obtain names and information about new students joining PCES. The chairs will e-mail parents and coordinate dropping off a welcome bag. The chairs will assemble the welcome bag (bag, shirt, PCES themed swag, etc.). These chairs can coordinate to split responsibilities between September and May.

Lost and Found- Help keep the Lost and Found organized! Responsibilities include coming every other week to organize the lost and found, contacting owners if items are labeled, emptying water from lost water bottles, and donating remaining items at the end of each semester.

School Mascot- Dress up as the school panther! Attend PTO and school events dressed as the Pearre Creek Panther. Interact and take photos with students, parents, teachers, and staff members.

Happy Cart- Once a month, fill both PTO carts with snacks and drinks for PCES teachers and staff. Responsibilities include purchasing a variety of snacks and drinks, loading and unloading your vehicle with all items purchased, and communicating with the assigned vice principal to indicate Happy Cart is full and ready.

Birthday Grams- Birthday Grams are a fundraiser for 5th grade. Responsibilities include planning and purchasing items for each goodie bag, preparing an accurate amount of goodie bags each week, recording birthday grams purchases as they come in, tracking inventory of supplies handed out, communicating with 5th grade teachers, meeting students in the front office to briefly explain logistics, and walking students to each classroom for delivery.

Fundraising/Spirit Nights- Spirit Nights help raise funds for the PTO. Responsibilities include organizing fundraising nights with local businesses and working with the social media coordinator to advertise them.

School Store/Spirit Wear- The school store sells items to students on Friday mornings. In addition, the store sells Spirit Wear during school/PTO events. Responsibilities include arranging for inventory to be designed/ordered, tracking inventory, delivering orders, selling at events, and collecting/depositing money. 

Teacher Lunches- This chairship would work great with two people. Once a month, the PTO provides lunches for teachers and staff members. Responsibilities include working with the principal to create an approved list of restaurants, obtaining/organizing teacher/staff orders, placing/picking up lunch orders, labeling each lunch for easy pickup, reconciling any missing or wrong orders, and executing 1-2 buffet lunches per year.

Class T-shirts- The Class T-shirt Chairperson coordinates the class shirts for every student at PCES. The responsibilities include obtaining the Excel spreadsheet with all children’s sizes and class shirt colors from the assistant principal, sorting into sizes and colors to place the school order with the T-shirt vendor, communicating with the PTO 2nd VP to confirm corporate sponsors on the back of the shirt, communicating with 5th Grade Room Parent Lead for 5th Grade front shirt design, picking up shirts when completed, organizing/sorting into each class for teachers to hand out, and delivering to classes.

Boohoo Yahoo Breakfast- This is an event for kindergarten parents to meet on the first day of school. The responsibilities include contacting office staff to coordinate time/date, ordering/obtaining refreshments for the parents, and advertising to incoming kinder parents. 

School Picture Day- The school Picture Day Chairperson helps organize volunteers to assist with directing children throughout the day. The responsibilities include recruiting volunteers, providing names of volunteers to the front office, and explaining roles and expectations to the volunteers.

Panther Party- This event celebrates the end of the Invest in the Best campaign. The chairs will organize activities for students, arrange for food trucks to attend, coordinate with the Spirit Store to sell Spirit Wear, and recruit volunteers to help during the event.

Boo Bingo- Boo Bingo is the school’s celebration of Halloween. The students and parents are encouraged to dress up. Families have fun playing bingo together. There is a costume parade and best costume prizes at the end of the evening.The committee chairs for this event will help decorate, coordinate volunteers, and purchase snacks and prizes. 

Fall Book Fair- The Book Fair Committee Chairship is great for a group of people. The chairs will work with Mrs. Boggess to help organize the book fair. Responsibilities include decorating, recruiting volunteers to ensure there is coverage throughout the week, and helping with Donuts with Someone Grand/Family Night. 

Holiday Shop- The Holiday Shop gives students an opportunity to shop for presents for their family during the holiday season. It is also a fundraiser for the PTO.  Responsibilities include coordinating with office staff/administration to plan days/times, ordering inventory for the shop, recruiting volunteers, setting up the shop, and collecting/depositing money.

Book Bingo- This is an event for 3rd-5th graders to celebrate the end of their reading challenge. The chairs will coordinate with teachers to organize a celebration.

STREAM Day- The STREAM day committee chair acts as a point person to help direct and coordinate volunteers as a support to Mrs. Ryan.

Teacher Appreciation Week- The Teacher Appreciation Chairship would be great for two people. The responsibilities include deciding activities for each day, coordinating with Teacher Lunches Chairperson to organize and help set up lunch buffet, recruiting volunteers to help clean up after lunch buffet, coordinating with the principal to get teacher orders for any treat days, placing and picking-up treat orders, setting-up/cleaning up treats, coordinating with room parents and social media coordinator to adequately advertise student notes/cards/drawings and parent email days, and coordinating with the Room Parent Coordinator and room parents to explain expectations of class gifts to teachers.

Kindergarten Sneak a Peek- Sneak a Peek is such a fun event for incoming kindergarten students to tour the school! Responsibilities include hand picking volunteers with the office staff, providing scripts for tour guides and hostesses, decorating, obtaining nametags for students, setting up a table at the entrance of the cafeteria for check-in, and welcoming/keeping everyone on schedule.

5th Grade Promotion- The chairs for this event will plan a celebration of the end of elementary school for the 5th graders.